Internet is a catchall for aspects related to web browsing, email, etc. Town is a catch all for when I am around town and need to get activities done (Groceries for example). Home and Work are locations that I need to get activities done at. Waiting is one that I found that I can use when I have done my piece and am waiting on someone else before I can proceed.įor Where, I have just 5 contexts: Home, Work, Internet, Phone, Town. Next is what will be done next and so on. Now is things that need to be worked on immediately. I have assigned numbers to them so I can pick them off a list by just hitting a number. But what I have found is that I generally use the superset I have listed here.įor When, I have set up 7 contexts: Now, Next, Soon, Later, Someday, Waiting, Weekend. You can set up as few – or as many – contexts as you please. And the two most important contexts are When and Where. Now we need to assign contexts.Ĭontext: An important aspect of GTD, is to establish context for your tasks and activities. So – now you have a project set up – and you have tasks that need to be done. Play around with the tool – its easy enough to figure out (I think). Just in case, you are unaware of how to do sub tasks, there is a little 3 horizontal line icon that shows up when you hover over an entry – which you can then grab and move the task (or project) – either sequentially or hierarchically. Again – don’t go nuts with sub task nesting – do what makes sense, and helps you get to the next activity that needs to be completed. You start by setting up a top level task (Set up own domain) and then add sub-tasks under it. So – that project can be set up under the Personal > Blogging category as follows: As an example, I am looking into setting up my own domain name for the blog, and having it WordPress enabled. So – I then take the next step and create a project. After all – our intent here is to Get Things Done. I suggest creating broad enough sub-categories that can then contain specific projects. They don’t have to be sub categories, but I like to keep my thoughts & activities organized. Just as an example, I have created the following sub-categories under the Personal category. Under Recurring Activities, as an example, I put my Daily Review and Weekly Review activities and make them recur – so they show up in my Today list at the right time. I figure that I can track most of my stuff under these categories. The categories I have are: Work, Personal, Recurring Activities, For Later and Lists of Stuff. In GTD terms, they are not still projects (which need to be finite and time bound), but we can then get into the ability of Todoist to create nested projects – which will let us create actual sub-categories under these and also projects. Projects: I do a few things to keep things simple and organized. In a later post, I am going to try and figure out a way to get this to work without the Labels functionality and see if it still holds up. Right now I am trialing the Premium version (which you will be able to as well – if you complete the 6 things on the list after you sign up for Todoist). In my opinion, only Labels is a critical aspect of the GTD framework I am outlining below. Some of the features called out in this post are available ONLY in the Premium version of Todoist – specifically the following: Important Caveat: One important note about this post – it presumes the use of Todoist Premium. I use Day One Classic (on my iOS devices) and Life Journal (on my Windows PC) to help me with this. This leads to clarity of mind, and a capture of actions that would otherwise slip through the cracks. I use it as a mechanism to reflect on the day and to think about what I need to achieve. One of the things that I do, and recommend, is to also maintain a journal to complement / augment your productivity workflow. In general, my approach is to try and keep it simple enough where the framework itself is not a burden – but something that I can evolve as I go. So – here’s how I would go about doing this. While I have implemented a Getting Things Done (GTD) framework using the Secret Weapon methodology for Evernote, I have not hitherto tried to do the same with Todoist. I am a fairly new user of Todoist (web site) – a task management tool that is available across many platforms (one of the reasons I started using it). It was prompted by an interest to setup a GTD workflow using Todoist. This is a follow up blog post to my previous post: Evernote and Todoist: REALLY Getting Things Done.
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